Contractor Invoice Template
For independent contractors — inside or outside IR35 — invoicing agencies or end clients for time worked or milestones delivered.
Only shown on the invoice if filled in. Leave blank if your business is not VAT registered.
| Description | Qty | Unit Price | Total |
|---|
Contractor invoices commonly need to reference a specific contract, purchase order or timesheet period, since that's how the agency or client's accounts team matches the invoice to what they've authorised. Use the notes field for this, alongside the standard PO Number field if one has been issued to you.
If you invoice through your own limited company, your company name and registration details go in the "From" box, and your VAT Registration Number (if applicable) can be set once in your account and applied automatically.
Contract rates are usually billed either as a day rate multiplied by days worked, or against agreed milestones — both fit naturally as separate line items, so an agency can see the calculation at a glance rather than a single lump sum.
Frequently Asked Questions
Yes — use the PO Number field for a contract/PO reference, and the Notes field for anything else the client's accounts team needs, such as a timesheet period.
Yes. Put your company name, registered address and VAT number (if registered) in your business details, exactly as you would on any other invoice from the company.
Yes — each line item is independent, so you can mix a day-rate line with a fixed milestone-fee line on the same invoice if that reflects the work done.